from 79 €/mo
Office cloud (Nextcloud)
Files, calendar, video — an alternative to Microsoft 365
Document archive (Paperless)
Document archive (DMS) — find documents instead of leafing through binders
Capture invoices, contracts and post digitally, search them and file them traceably. Managed on servers in Germany, from €59 a month.
- Full-text search across all documents
- Change log
- Export at any time
The document archive takes documents from your scanner, mailbox and folders, recognises the text, sorts them by correspondent, type and date and makes them searchable. Every change is logged, so the filing stays traceable. It runs on our servers in Germany with daily backups and monitoring.
What is configured
- Intake from scanner, mailbox and a watched folder
- Text recognition, also for photographed documents
- Automatic sorting by correspondent, type, date and tax year
- Full-text search with filters, saved views per department
- Change log and permissions per user
- Export of the entire archive including folder structure
Price and scope
| Included | Note |
|---|---|
| Document archive on its own server instance in Germany | from €59/month |
| Daily backup, 14 days retention | included |
| Monitoring and updates | included |
| Setup, connection of scanner and mailbox | from €490 once |
| Migration of an existing archive | by effort, fixed price after review |
Prices net, excluding VAT, for businesses only.
Honest about retention duties: An archive alone does not make your filing audit-proof — that also requires process documentation and procedures inside your company. We deliver the technical side and tell you what is still missing organisationally. Retention rules differ per EU member state; check your national requirements with your tax adviser.
Frequent questions
Does this replace our accounting?
No. The archive collects and finds documents; bookkeeping continues in your accounting system, which we can connect to it.
How do paper documents get in?
Through a scanner with a watched folder — once set up, it runs without extra steps.
Can we get out again?
At any time: full export with folder structure and metadata.
Who sees which documents?
Permissions are set per user and folder; access is recorded in the log.
How many binders are on your shelf?
Tell us which documents are searched for most often — we show what the filing looks like afterwards.
Book a callRelated services
from 69 €/mo
Automation (n8n)
Connect systems, remove routine — monitored
from 14 €/mo
Cloud servers S/M/L
Compute in Germany, backup and monitoring included